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| TEAM MANUAL | |||||||||||||||||
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1 GENERAL INFORMATION *IAAF COUNCIL MEMBERS
President Mr. Lamine Diack (SEN) Sr. Vice President Mr. Sergey Bubka (UKR)
Vice
President Brig.
Gen. Dahlan Al-Hamad (QAT)
Honorary Treasurer Mr. Jean Poczobut (FRA) General Secretary Mr. Pierre Weiss (FRA) Area
Group Representative : Mr.
William (Bill) Bailey (AUS) Council Members: Mr.
Valentin Balakhnichev (RUS) Address : 17
Rue Princesse Florestine
President : Shri Suresh Kalmadi, M.P. (India) Sr. Vice President : Brig. Dahlan Jumaan Al-Hamad (QAT) Vice President : Dr
Luo Chaoyi (CHN) Secretary-Treasurer : Mr. Maurice R. Nicholas (SIN) Individual
Member : Mr
K.V. Varghese (BRU)
Address : 26
Windsor Park Road, District No. 574132
President : Brig. Dahlan Jumaan Al-Hamad Vice-President : Khalid Abdullah AlMeer General Secretary : Abdullah Ahmad Al-Zaini Asst.Gen. Secretary : Mohamed Sulaiman Taib Treasurer : Yousuf Ahmed Abdullah Members : Rashid
Abdulrahman AlAnsari
Address : Qatar
Association of Athletics Federation
ORGANISATIONAL DELEGATE - MR. MAURICE R. NICHOLAS (SIN)
TECHNICAL DELEGATE - MR. C.K. VALSON (IND) MEDCIAL / DOPING CONTROL - DR. MOHAMMAD REZA KAZEMI ASHTIYANI (IRI) ASIAN TECHNICAL OFFICIALS (ATOs)
INTERNATIONAL PHOTO FINISH JUDGE - MR. RAVINDER CHAUDHRY (IND) **General Information about the Country and the City * QATAR Qatar is * DOHA Doha: The Capital City of Qatar The
3. VISAS
Category 1
* Except GCC Nationals all other Residence need visa and have to apply for the same with Qatar Embassy or Consulate in their Countries.
Category 2
Category 3
* For Category 3, the Federations should submit the participant's passport copies with relevant information (Name, Passport Number, Date of Birth, Passport Issue & Expiry Date, Nationality etc) to the Local Organizing Committee of Qatar by fax or by email whichever is convenient and the LOC will arrange the visa.
4 ARRIVAL IN QATAR * INTERNATIONAL AIRPORTS IN DOHA Upon arrival in Doha, each team delegation should proceed to the Arrivals area. Once the delegation has been processed through entry formalities and customs clearance, they will be met by Local Organizing Committee Staff. These people are easy to identify and will be able to answer any questions you may have. In addition, a specific Arrivals Desk will be located in the Arrival Halls. The delegations will then carry their luggage to the transport provided for the Championships. Regarding the vaulting poles, after athletes have collected them personally, LOC staff will be responsible for their transportation to the hotel. The delegations will then be driven to the Teams' Accreditation Centre (see below 5.1) where the Team Leaders will be asked to confirm the number of representatives, their names and provide a rooming list. If luggage is lost during the flight, the LOC will make every effort to help locate it. The Team Leader is nevertheless requested to make, in any case, the appropriate declaration at the lost and found office. The same procedure must be followed in case of lost vaulting poles.
*INSURANCE All Member Federations are responsible for arranging their own insurance to cover, illness or injury of any member of their delegation and/or team when traveling to and from AAA competitions and during the event itself. This insurance might also be requested for the issuing of the visa. 5 ACCREDITATION *LOCATION OF ACCREDITATION CENTRES There will be one Accreditation Centres in each Team Hotels. *ACCREDITATION PROCEDURES Upon arrival, all teams will be transferred to the Hotels, where an AAA – LOC Office will be set up which will deal with all financial issues. The picture of the National Competition Uniforms will also be taken here. The Team Leader will be escorted by the assigned attache
to AAA -LOC Office; meanwhile the athletes and other team officials
will be able to proceed to get their accreditation cards and receive
their room keys. The Team Leader will be asked to complete the accounting
procedures and settle any extra payments (for team members above quota,
extra days, and / or team officials) before he/she can collect his/her
accreditation card, which will be given upon presentation of the agreed
settlement. The accreditation cards must be worn visibly at all times and must be presented upon request. They are personal and non transferable. * LOSS OF ACCREDITATION CARD The loss or theft of an accreditation card must be reported
immediately to the Accreditation Centre. In order to obtain a new
accreditation, the athlete in question, accompanied by his/her official
and carrying an appropriate identification document, must request
it personally. 6 TRANSPORTATION *TEAMS' TRANSPORTATION ARRANGEMENTS Transportation between the Teams' Hotel and the various venues will be guaranteed by the LOC bus service. A detailed specific timetable will be posted on the notice boards of the Championships Information Desk as well as at the TIC. *TRAVEL TIMES The following is an approximate guide to travel times to all the Venues from the Teams' Hotel: Venue Distance Drive *GENERAL TRAVEL INFORMATION There will be dedicated staff at the Championships Information Desks to assist with issues relating to transport. The LOC will assist teams with confirmation of their return travel arrangements and will also provide information on public transport. *TRANSPORT FOR OTHER PURPOSES Special transport will be available for official dinners,
other social functions and doping control. Information will be displayed
on the Championships Information Board. 7 MEDICAL SERVICE During the Championships there will be medical service available at the main stadium. The Medical Centres will be open from 8 a.m. (9 a.m. on the 3rd day) to 8 p.m. In emergencies an ambulance service to a hospital will be available. The stadium medical service is also responsible for the first aid in the warm-up area. The medical team of 8 doctors and nurses will provide medical service at the Championships. They will be available at the training, competition and warm-up areas, physiotherapy room, and massage rooms and at the hotels. There will be 24-hour medical service on duty, including ambulance. Teams that do not have their own doctors / masseurs will be provided with special personnel. Teams with their own doctors / masseurs will be given special equipment and rooms (Hotels or stadium upon request). At the competition and training areas there will be 3 medical Teams of sports doctors and 1 ambulance at the same time. In sports City Aspire there will be 2 Medical Centres for any kind of medical care and first aid. The Medical Centres and Medical Teams will be connected by means of mobile phones and portable radio transmitters. All the doctors and nurses will be easy to identify. 8 DOPING CONTROL Doping control shall be conducted in accordance with IAAF Procedural Guidelines for Doping Control under the supervision of the IAAF Doping Control Delegate. Both urine and blood samples may be collected immediately before and during the Championships. The selection of athletes for control will be made randomly under the supervision of the AAA Doping Control Delegate and will be based on finishing position. Athletes selected for doping control shall be informed by doping control officials. Athletes will be required to sign a confirmation of notification. Athletes, who are to be tested, may invite a team official to accompany them to the Doping Control Centre which will be located in the North Area of the Stadium in the Rehabilitation Centre. Any athlete selected will be allowed a maximum of one hour transport to the DCC but should report as soon as possible from the time of official notification. All selected athletes will be accompanied by a DC official from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary actions. * NATIONAL RECORDS TESTING All athletes who have achieved a National Record and were not chosen for doping control may voluntarily submit themselves to testing. Athletes must complete and sign the form "IAAF Doping Control Test" at the stadium TIC. The costs for such a doping test amounts to US $200 and must be settled by the Athlete's Federation at the TIC prior to conducting the test. This may be completed by payment of the fee or by completing a form indicating that the Federation will be charged by the IAAF. Note, that the Photo Finish photographs will automatically be supplied to the TIC if the performance on the results indicates a National Record. * PROTESTS Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event, i.e. 30 minutes after the result is displayed on the official Notice Board at the TIC. Protests shall, in the first instance, be made orally to the Referee by the athlete himself/ herself or by someone acting on his/her behalf. After the decision made by the Referee, there shall be the right of appeal to the Jury of Appeal. An appeal to the Jury must be made within 30 minutes of the official announcement of the decision made by the Referee, in writing, signed by a responsible official on behalf of the athlete, and shall be accompanied by a deposit of US $100 (or equivalent in Qatari Riyals), which will be forfeited if the protest is not upheld. The appeal to the Jury must be made on the appropriate form, which can be obtained at the TIC. A copy of the signed appeal will be given to the individual lodging the appeal. The Jury of Appeal will provide a written response to the appeal as soon as possible. A copy will be placed in the team's pigeonhole at the TIC and posted on the official Notice Board at the TIC. 9 CEREMONIES * OPENING CEREMONY The Opening Ceremony will take place on Thursday, February 14th at the Indoor Stadium of Sports City " ASPIRE" (Competition Arena). It will consist of four parts and will last for 30 minutes. The national flag and the AAA flag will be raised in the Competition Arena. This will also include the playing of the national anthems. Further information about the ceremony will be given to the teams at the Technical Meeting. * AWARD CEREMONIES The first three (3) athletes in each individual event or the first three (3) teams in each relay race will be presented with a gold, silver or bronze-plated medal as appropriate. The medal presentations will usually take place before the doping control procedures. The first three (3) athletes or relay teams will be gathered together by an official and taken to the ceremony area where they will wait for the ceremony. When a delegation competes in relay semi-finals and finals with more than four (4) athletes, only the four athletes in the final will be awarded medals in the official ceremony. The other athletes will receive their medals later. Diplomas for the finalists will be handed out after the competition. The athletes must wear their delegation's approved uniform at victory ceremonies. During the playing of the anthem and the raising of the flags, they shall face the flags and conduct themselves in a dignified manner at all times. The victory ceremonies will generally not take place earlier than 30 minutes after the announcement of the results in order that there is the statutory time for any protest to be lodged. The victory ceremonies will be held on the same day as ,the event, unless impractical, in which case it will be held on the following day. * CLOSING CEREMONY The Closing Ceremony will take place on Aspire together with the last Award ceremony. The AAA flag will be lowered and the official handover to the next organiser will take place. Further information about the ceremony will be given to
the teams at the Technical Meeting. 10 SOCIAL PROGRAMME During the Championship there will be the opportunity for guests to join a number of local excursions. These invitations are to the IAAF members, Team Leaders, accompanying persons, etc. Further information will be distributed on arrival. The details of these events will be avail- able from the Championships Information Desk. 11 DEPARTURE PROCEDURES *GENERAL Prior to departure, Team Leaders must settle any outstanding charges at the hotel. Check-out time will be 12:00, however if you require a later check-out, Team Leaders can request this at the Championships Information Desk, understanding that this can- not be guaranteed. Please note that the Hotels is already fully booked and everybody is asked to check out by 17 February noon. *DEPARTURE TIMES Team departure times appear on the final entries. Team Leaders are nevertheless requested to confirm by means of the appropriate departure forms available at the Championships Information Desk. Transport to the airport will be arranged for all delegations and detailed departure information, including the bus departure time from the hotel, will be delivered to the delegations in advance. In any case, departure time from the hotel will be approximately three (3) hours prior to scheduled flight departure. Vaulting Poles will be transferred to the Airport by the LOC *LUGGAGE
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port city of Doha, on the East Coast of Qatar, is the
capital and major commercial centre of the country. More than 70 percent
of the population live there. Most of the rest live in the industrial
town of Umm Said, the oil-field region of Dukhan, and the East Coast
town of Al-Wakrah in the south and Al-Khor in the north of Doha.
