The organizing committee of the 2nd GCC athletics tournament for youth (women) held its first meeting on 17 February 2009 at 7:00 PM, in the QAAF headquarters. The following members of the organizing committee attended the meeting:

HE Abdullah Ahmad Al-Zaini, QAAF President and the President of the Organizing Committee welcomed the attendees. He stressed on the importance of efforts exerted for the success of this tournament and praised the efforts made by Mrs. Ahlam Al-Mana that she spent to win the hosting of this tournament. The agenda of the meeting then was discussed where Mrs. Al-Mana, the director of the tournament, explained the administrative arrangements and technical actions that have been implemented in preparation to host this evnt. She expressed that various invitations were sent to the participating countries, which in addition to Qatar include Bahrain - Kuwait - UAE - Oman. She noted that these countries were invited to participate and they received the participation forms, the initial and final prices of hotels/residence with a deadline for receipt of entries on 20 March 2009. Then the heads of committees introduced summaries of the functions of their committees and raised some enquires regarding the organizational aspects of the tournament.
Finally, Mr. Al-Zaini requested the heads of the committees to submit the names of the members of their committees and their needs to be discussed at the next meeting, to be held on Tuesday 24 March 2009.